The NH Department of Education is required to annually submit data to the federal government for the State Performance Plan/Annual Performance Report (SPP/APR).  Data related to the timeliness of transitions from Family-Centered Early Supports and Services (FCESS) to Preschool Special Education (Indicator 12) is part of this reporting.   Also referred to as Early Transitions data, districts are monitored yearly on data regarding timely early transitions.  Indicator 12 data comes from the information that is entered into NHSEIS by school district personnel and a desk audit to determine if untimely transitions have a valid reason for delay and are in compliance OR if they do not have a valid reason for delay and are in noncompliance.

Important Indicator 12 Related Resources

Indicator 12 Timeframe

Data report period used for federal reporting:                                            Annual District Review Period

  • Dates of Birth between July 1st and October 31st                                                  – December 1 – December 15 2021

Official DOE Data Pull:                                                                                           Deadline for Districts to Provide Documentation of Valid Reason 

  • December 16, 2021                                                                                                         – January 15, 2022

Desk Audit                                                                                                                   District Notification of Findings 

  • December 16 – March 15, 2022                                                                                    – By March 30, 2022

District Review of Indicator 12 data for accuracy

Between December 1st and December 15th, districts may use Advance Reporting in NHSEIS to generate a report regarding Indicator 12 for the children who turn three years of age between July 1 and October 31.  Directions can be found here (updated 11/21)

Supplemental Information for Transitions Identified as Untimely

By January 15, 2022 districts must provide supplemental information to the NH DOE via this link  for any transition identified as untimely.  This information includes documentation for any potentially valid exception to the timeline for an individual student.  Only information provided by January 15, 2022 will be considered.  Potentially valid exceptions are:

  • Parent refusals to provide consent caused delays in evaluation or initial services
  • Parent of a child repeatedly fails or refuses to produce the child for evaluation
  • The child is no longer in the jurisdiction of the LEA prior to the child’s third birthday.
  • The child was determined eligible for early intervention services under Part C (Family-Centered Early Supports & Services) less than 90 days before their third birthday

State Verification Process

On December 16, 2021, the NHDOE  will pull the official reports from NHSEIS and begin its analysis for the federal reports with the understanding that all district data has been verified by the district and is accurate.  The NHDOE will review district data and any exceptions provided by January 15, 2022.  By March 30, 2022 the NHDOE will provide a letter to each district determined to be out of compliance with Indicator 12.